01
Needs and environment
The workshop covers the goal, company size, users, locations, systems, devices, licences and critical services. We establish the problems, budget, timing and decision-makers.
IT financing
Funding for IT projects
Planning an IT upgrade with a grant, loan or leasing? We help describe the investment, compare cost options and plan the work. We prepare the technical part of the project for discussions with management, accounting, a grant specialist or GRENKE. The relevant institution makes the funding decision.
Trusted by
Companies and institutions that need stable IT.
Define the need before the funding
We work with companies in Poland, from SMEs to larger organisations. We identify the process, system or department that needs to change and the intended result: less downtime, faster service, better data control or safer access. We translate these goals into hardware, licences, services and costs. Grants, Poland's National Recovery Plan (KPO), preferential loans, GRENKE leasing and own funds are considered for a specific project, not as equally available options for every company.
Action plan Define the need before the funding
Areas of the planned investment
The technical scope can combine several areas. This does not mean that every cost will be covered by the chosen funding.
Business digitalisation
Processes, ERP and CRM systems, automation, integrations and training linked to the intended business result.Hardware and software
Servers, storage arrays, laptops, networks, workstations, edge devices, workplace equipment and licences.Microsoft 365 and cloud
Collaboration tools, business systems, licences, integrations and administration of the environment.Cybersecurity
Additional sign-in verification (MFA), endpoint protection (EDR), backups, monitoring, vulnerability management, procedures and training.Virtline's certificate
Virtline holds a PN-EN ISO/IEC 27001:2023-08 certificate issued by TÜV NORD Polska. It covers our information security management system; it does not confirm cost eligibility or guarantee a grant, leasing approval or the client's certification.
View Virtline's certificateHow investment preparation runs
We start by organising the technical decision. Implementation and ongoing support are agreed as subsequent work.
02
Scope and options
We describe deliveries, configuration, migration, security, training and operating costs. We compare the minimum and recommended scopes, options for future expansion and dependencies between stages.
03
Comparison with funding requirements
We compare the scope and schedule with the proposed grant, loan, leasing arrangement or internal budget. We identify material needed by the grant specialist or financier and decisions requiring confirmation.
04
Implementation and stabilisation
Under a separate agreement, we can deliver and implement the solution, run tests, prepare documentation and training, and hand the environment over to operations. Acceptance criteria and responsibilities are planned before work begins.
Practical scope
Material for an investment decision
We prepare technical input for comparing offers and discussing funding. Formal requirements and cost eligibility must be checked for the selected instrument.
Hardware, licences, services, integrations and safeguards linked to the business problem and a measurable goal. We include configuration, migration, tests, training and documentation.
Minimum and recommended scopes, plus options for future expansion. We separate delivery and implementation from subscriptions, warranties, ongoing operation and later extensions. Costs are described so eligibility can be checked, not promised in advance.
Missing backups, legacy systems, licences, administrative access, supplier dependencies and delivery dates. The plan identifies urgent decisions, purchases, configuration, tests, acceptance, responsible people and items that can wait.
Responsibility for updates, monitoring, backups, helpdesk, security reviews and reporting results after launch. We link investment items to a process, milestone, cost category to be checked and owner. We organise acceptance records, invoices, delivery notes, configuration records, decisions and reviews.
Related IT services
These services help define a specific part of the project. Each has a separate scope and is not automatically included in funding.
-
Storage arrays
Data storage as part of infrastructure modernisation, alongside servers and networks.
-
IT implementation
Deliveries, configuration, migration, integrations, tests and handover to users.
-
IT outsourcing
Ongoing support, helpdesk, updates and responsibility for the environment after the project.
-
IT monitoring
Service monitoring, alerts and reporting needed for ongoing operation.
-
MFA and access
Additional sign-in verification, administrative accounts, remote access and permission reviews.
-
Backup and recovery
Retention, separate copies, job monitoring, restore tests and emergency procedures.
-
NIS2 audit
Assessment of security requirements and gaps relevant to the project, not assessment of a funding application.
Related topics and information
-
Careers at Virtline
Careers at Virtline: IT and cybersecurity in Krakow. Check the Pracuj.pl employer profile for recruitment, areas of work and the application process.
-
Virtline technology partners
Virtline technology partners: proven solutions from leading vendors for secure, reliable IT infrastructure.
GRENKE: confirm the terms
GRENKE Poland's official FAQ states an IT leasing threshold of PLN 1,500 net. Its article dated 22 August 2023 describes software leasing for 18–60 months. These are parameters stated in source materials, not an offer to your company. Before applying, confirm the threshold, financed share, any initial contribution, term, payments, decision time and scope of hardware, licences and selected implementation services. Funding and terms depend on GRENKE's current offer and decision. The two official web sources below are not Virtline application forms.
Source
GRENKE Poland — leasing questions and answers
The official FAQ stating that IT leasing starts at PLN 1,500 net.
Open sourceSource
GRENKE Poland — software leasing
The official article describing software financing and a term of 18 to 60 months.
Open sourceQuestions about IT project funding
Does Virtline obtain grants or provide finance?
+
We help prepare the technical scope, budget and schedule of an IT investment. Cost eligibility, open calls and application preparation need separate assessment. We can work with your chosen funding adviser; financing is not guaranteed.
How do grants, loans, leasing and own funds compare?
+
Grants require meeting the call criteria and accounting for the project; loans must be repaid on terms set by the instrument. Leasing spreads payments according to the contract. Own funds can be allocated to urgent upgrades, subsequent implementation and development after stabilisation. Comparison considers project value, cash flow, timing, costs and formalities. Combining instruments requires checking the rules; it is not automatically allowed. For EU programmes for 2021–2027, Poland's National Recovery Plan (KPO) and national or regional programmes, confirm the current call and conditions for the specific company.
What investments can be included in the project description?
+
Digitalisation, ERP, CRM, automation, infrastructure, endpoint devices, licences, cloud services, backups and training. Security work can include preparation for NIS2 or ISO 27001, event analysis (SIEM) and continuous threat exposure management (CTEM). These are examples of technical scope to assess. Including an item in the specification does not mean the financier will accept it as an eligible cost.
Do we plan security and operations only after purchase?
+
No. The investment scope already considers MFA, administrative roles, logs, updates, backups, documentation and audit requirements. We establish who will maintain safeguards and how the implementation result will be checked. This allows comparison of purchase costs and the cost of ongoing operation. Funding alone does not guarantee compliance, less downtime or better security.
Discuss the investment scope
Describe the goal, company size, planned spending, indicative budget, timing and funding options under consideration. We will identify the technical information, cost estimate, risks and documents to prepare first.
Book a consultation