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Understanding the requirements
We collect details of current equipment, applications, workstation numbers and planned changes. We establish budget constraints and the preferred delivery date.
Hardware and licences
Hardware and software for businesses
We help you select hardware and licences, organise procurement and put them to work. We check your employees’ requirements, compatibility with existing systems and ongoing running costs.
Trusted by
Companies and institutions that need stable IT.
A new workstation, replacement equipment or a larger rollout
You can ask us to prepare a specification for your purchasing team, coordinate delivery or combine procurement with setup. We first check what your company already has and what needs to change. We separate hardware and licence prices from the costs of implementation, warranties and ongoing support. You approve the scope and terms before an order is placed. The scope can also include servers, storage, network equipment, and licences for backup and IT protection. We compare commercial and open-source options, considering compatibility, operating costs and available support. Device assessments also consider vendor support, security update availability and compatibility with the required operating system.
Choose equipment for your team
Different devices serve different needs. These pages explain how we select and prepare each type of equipment.
Business computers
Workstations for office tasks and business applications. Configuration selection, system setup, data migration and handover to employees.Business laptops
Equipment for the office and work on the move. We consider portability, docking, data protection and repair arrangements.Office monitors
Displays and accessories matched to the work and existing computers. We check connectivity, power and the desk setup.Workstations
High-performance computers for design, graphics and data analysis. We relate the configuration to your applications and actual project files.ISO 27001 · TÜV NORD Polska
TÜV NORD Polska has certified Virtline’s information security management system to PN-EN ISO/IEC 27001:2023-08. The published certificate states its scope and validity.
View Virtline’s certificateProcurement and implementation process
We plan procurement and deployment with the people responsible for users, budgets and IT.
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Specification and quotation
We present configurations and the scope of work. We explain cost differences, delivery terms, licences and service arrangements. Orders follow approval of the terms.
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Preparation and rollout
We configure the agreed hardware and software. For a larger change, we start with selected workstations to check the configuration before rolling it out to the whole team.
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Acceptance and support
We check workstations with users and hand over documentation. If you need ongoing support, we agree its scope, operating hours and the way issues should be reported.
Practical scope
What the agreed scope includes
Before procurement, we agree which of these tasks we will perform and what information your company will receive.
A list of required devices, software and accessories with reasons for the selection. We check compatibility with your environment, upgrade options and equipment that can be reused.
A comparison of costs, subscription periods, licence assignments and warranty terms. Availability, delivery dates and support coverage are confirmed in the supplier’s specific offer.
Preparation of systems, applications, accounts and agreed security settings. We test how devices work with your business services and plan data transfers with users.
An inventory of devices and licences, warranty and renewal details, and a record of the configuration. We agree who will handle subsequent requests and what ongoing support will cover.
What we confirm before ordering
Delivery dates, model availability and manufacturers’ terms can change. We confirm them in the quotation. Buying a licence does not necessarily include data migration, configuration or application support; these tasks are scoped and priced separately. Equipment age alone is not a reason to replace a device that still meets your needs.
Questions about hardware and licences
Can you prepare just the specification?
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Yes. We can assess your needs and prepare requirements for your purchasing team, or work with your chosen supplier. Buying equipment through Virtline is not a condition of using our advisory service.
Will you assess existing equipment before replacement?
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Yes. Reviewing configuration, performance, warranties and application requirements helps establish what can remain in use or be upgraded. Replacement can be phased.
Can you help organise our software licences?
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We can review the software in use, user numbers, assignments and renewal dates. Licensing terms are checked against the specific product and agreement. We do not assume every licence can be transferred to another device.
What happens after deployment?
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We hand over the agreed configuration, warranty and licensing information. We can also provide ongoing IT support. Its scope, costs and responsibility for liaising with manufacturers are agreed separately.
Tell us about your planned purchase
Include the number of workstations, applications and equipment you want to replace or upgrade. If you have a budget or delivery deadline, add it to your message.
Ask about hardware and licences